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1.     Show Markup allows selecting or hiding the
markup of our choice in the document.  A drop-sown
list appears, where you can select the mark-ups of your choice like Comments, Inks, Insertions, Deletions, Formatting Changes, and Markup Area Highlight. Also,
choosing the Reviewers option allows
seeing comments made in the document by a list of different reviewers. By
selecting the name of the reviewers you can hide or display comments.

2.     Reviewing Pane displays
revisions in a separate window. A drop-down list appears when we click on it. The
revisions done in the document appear vertically if you click Review Pane Vertically from the
list. Similarly, the revisions appear horizontally if you click Review Pane Horizontally.

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3.     In the Tracking group, Balloons
are used to show revisions in the document. In the drop-down menu, there are
options:

·       
Show Revisions in Balloons: To show revisions with detailed
information, Balloons are used. It
also makes the document easily readable by removing inline markups. The
revisions appear in the right side of the margin.

·       
Show All Revisions Inline: The revisions done in the document
appear Inline, which means the text
is marked.

·       
Show Only Comments and Formatting in
Balloons: It is used
to go back to show all revisions and comments in the Balloons.

4.     Track Changes:

·       
Turning on Track Changes: To turn on the Track Changes mode, click
the Track Changes command. Henceforth, the changes made to the document will
be marked up in colour. Also, a drop-down menu appears as you click on the Track Changes command:

Ø Change Tracking Options: A Dialog box will appear. Here, you can select Markup of your choice like Insertions, Deletions, Comments, and
Changed Lines. Select Track Moves by selecting choices given under Moves. To highlight cells, select Table Cell
Highlighting. To change the format, select Formatting. Similarly, you can select the width and measure of Balloons and Margins in the document.

Ø Change User Name: To personalize the document, select the username of your choice.

·       
Turning Off track Changes: When you have completed reviewing
your document, click the Track Changes command to turn it off.

5.     Display for Review: To choose how to show the proposed changes in the document, click on the Final Showing Markup. In the drop-down
menu, there are four options:

·       
Final Showing Markup: It shows what changes have been proposed
in the final document.

·       
Final: It shows the proposed changes
included in the document.

·       
Original Showing Markup: It shows the proposed changes in the original
document.

·       
Original: It shows the document without any
changes made to it.

6.     Accept Changes: To select a change from the proposed changes in the document, click the Accept and move to the next change. To accept
all changes at once, select Accept All Changes in Document from the drop-down
list.

7.     Reject Changes: To reject a change from the proposed changes in the document, click the Reject and move to the next change. To reject
all changes at once, select Reject All Changes in Document from the drop-down
list.

8.     Comments: To add
a comment as a feedback instead of editing the document, click on the New Comment. To add comment to the document, highlight a small part of the
text and then select New Comment. To delete a comment, select the
comment and click Delete.

Procedure for Track Changes in Microsoft
Word:

Turning on
Track Changes

1.     Click the Start button, point to My
Recent Documents, and then click the document you want.

2.     On the Review menu, click Track Changes.

 

                        

                              Figure 2: Track Changes button

 

3.     Under Track Changes, select Change
Tracking Options, and Change User Name.

Click Change Tracking Options to change Markup, Moves, Colour, Table cell highlighting, formatting, Balloons, and Margin in
the document.                                             

        

 

                        Figure 3: Change
Tracking Options

Click Change User
Name to personalise the MS Word document. Do one of the
following:

·       
To
change Username, Initials, Colour scheme, Screentip style, click the Popular
button.

·       
To
change Page display options, Formatting marks, Printing options, click
the Display button.

·       
To
change autocorrect, spelling grammar, click the Proofing
button.

·       
To
customize how to save the document, click the Save button.

·       
To
do additional changes, click the Advance
button.

·       
To
change the Quick Access Toolbar and keyboard shortcuts, click the Customize button.

·       
To
view and manage MS word add-ins, click the Add-Ins button.

·       
To
keep the document and computer safe, click the Trust Center.

·       
To
maintain health and reliability of MS Office programmes,
click the Resources.

                          

                                             Figure
4: Change User Name

4.     On the Review menu, under Tracking,
click Show Markup. Under Show Markup, select Comments,
Ink, Insertions and Deletions,
Formatting, and Markup Area Highlight. To add reviewers, click the Reviewers.

 

                             

                                                    
                        Figure 5:
Show Markup

5.     On the Review menu, under Tracking,
click the Reviewing Pane. To change
the display of revisions in a separate window, select the Reviewing Pane Vertical and Reviewing
Pane Horizontal.

 

                             

                                                                    
           Figure 6:
Reviewing Pane

6.     On Review menu, under Tracking, select the Balloons. To show revisions to the document, click the Balloons, and then select Show
Revisions in Balloons, Show All Revisions Inline, and Show Only
Comments and Formatting in Balloons.

                

   Figure 7: Balloons

 

7.    
On
the Review menu, under Tracking, select Final Showing Markup to view the proposed changes to the document.

 

                              Figure 8: Final
Showing Markup

 

8.    
To
add comments to your documents, click Review
tab, and then click New Comments.
Under Comments menu, select Previous and Next to navigate through the comments in the document. To delete a
comment, click the Delete button.

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